ICMLDE 2026 | Privacy Policy

Last updated: July 2026

Introduction

ICMLDE 2026 (the "Conference"), organizers respect the privacy of authors, reviewers, and delegates. This policy explains what personal data we collect from authors during paper submission, review, and publication, why we collect it, how it is used, who it may be shared with, and the choices and rights available to you.

By submitting a paper or registering for the Conference, you acknowledge that your personal data will be processed as described in this policy.

What Data We Collect

To manage paper submission, peer review, registration, and publication, we collect the following categories of personal data from authors:

Category	Examples
Identity & contact details	Full name, email address, phone number, postal address
Affiliation details	Institution / organization, department, designation, country
Submission data	Manuscript title, abstract, keywords, co-author details, paper ID
Academic identifiers	ORCID iD, Scopus/Web of Science Author ID (where provided)
Registration & payment data	Registration category, payment/transaction reference (processed by our payment provider; card details are never stored by the Conference)
Communication records	Correspondence with the organizing and program committees

How We Use Your Data

Authors' personal data is used strictly for purposes related to organizing and running the Conference, including to:

1Process and manage manuscript submissions through the review system
2Facilitate double-blind / triple-blind peer review by the scientific committee and external reviewers
3Communicate decisions, deadlines, and logistical information to authors
4Process conference registration and payment confirmation
5Prepare the conference program, proceedings, and author certificates
6Submit accepted papers to the publisher (Elsevier — Procedia Computer Science) for publication and indexing
7Issue visa invitation letters, where requested
8Comply with legal, regulatory, or sponsor-reporting obligations

Who We Share Data With

We do not sell authors' personal data. Limited data is shared only where necessary to run the Conference and publish accepted work:

Peer reviewers and program/scientific committee members — manuscript and author details necessary for review
Elsevier (Procedia Computer Science) — author names, affiliations, and manuscripts for accepted papers, for publication and indexing on ScienceDirect, Scopus, and Web of Science
Submission management platform (e.g., Microsoft CMT) — to operate the review workflow
Payment processors — to process registration fee payments

Note

Published paper metadata (author names, affiliations, titles, abstracts) becomes part of the public scholarly record once a paper is published and is no longer governed solely by this policy.

Data Retention

Submission and registration records are retained for the duration of the review and publication process and for a reasonable period afterward for record-keeping, reporting to sponsors, and handling post-conference queries. Published paper metadata is retained indefinitely by the publisher as part of the permanent scholarly record.

Your Rights

Depending on your country of residence, you may have the right to:

Request access to the personal data we hold about you
Request correction of inaccurate or incomplete data
Request deletion of your data, where it is no longer needed for the purposes above (this does not apply to data already incorporated into a published paper)
Object to or restrict certain processing of your data
Withdraw consent for optional communications at any time

To exercise any of these rights, contact us using the details below.

Data Security

We take reasonable technical and organizational measures to protect authors' personal data against unauthorized access, alteration, disclosure, or destruction. However, no method of electronic transmission or storage is completely secure, and we cannot guarantee absolute security.

Changes to This Policy

This Privacy Policy may be updated periodically to reflect changes in our practices or for legal, operational, or regulatory reasons. The "Last updated" date at the top of this page indicates when it was last revised. Continued participation in the Conference after changes are posted constitutes acceptance of the revised policy.

Questions about your data?

Contact the ICMLDE 2026 organizing committee for any privacy-related queries or requests.

Email: info@icmlde.org

← Back to ICMLDE 2026 conference site